ALL BOOTHS ARE SOLD OUT – Exhibitor Prospectus
43rd Annual Home Team Marketing-THSADA State Conference / March 1-5, 2014
Houston Omni – Galleria
Four Riverway Galleria, Houston, Texas 77056
The Home Team Marketing-Texas High School Athletic Directors 43rd annual State Conference will be held at the Houston Omni – Galleria – Four Riverway, Houston, Texas on March 1st, 2014 – March 5th, 2014.
We have changed the template of our State Conference to allow the attendee’s more time to visit with exhibitors and not feel rushed to go through the tradeshow area. We are allowing four hours on Sunday and Monday for a total of 8 hours of attendee-exhibitor contact over the two-day period. This will allow our exhibitors to be in their booth and establish quality contact time with our attendee’s. We are expecting a sold-out exhibitor hall and we anticipate anywhere from 300-400 athletic administrators. We will also have an Attendee/Exhibitor/Sponsor reception on Saturday evening for those that come in early.
Exhibitor registration deadline is February 10th, 2014.
Exhibitor registration will take place on Sunday, March 2nd, 2014 from 8:30 a.m. – 3:00 p.m.
Exhibitor set-up will be on Sunday, March 2nd, 2014 starting at 12:00 noon.
If you have any questions, please contact:
Marmion Dambrino – Houston ISD: firstname.lastname@example.org
Marmion Dambrino – Exhibits Chairman
4400 West 18th St.
Houston, Texas 77092
Office Fax: 713-556-6912
Texas High School Athletic Directors Association
- Number of coaches represented by Athletic Directors attending the 2013 State Conference – 10,000
- Number of ISD campuses represented at the 2013 State Conference – JH/HS – 450
- Total purchasing power of Athletic Directors that attended the 2013 State Conference – $60 million
- Percentage of Athletic Directors who authorize all Athletic Department Purchase Orders – 95%
Houston Omni – Galleria Hotel
A Room Reservations link will be made available at www.thsada.com starting on November 1st, 2013.
FROM GEORGE BUSH INTERCONTINENTAL AIRPORT (approximately 30 minutes)
I-45 South to Loop 610 West (becomes 610 South); exit Woodway and make a right Proceed west for approximately two blocks. Turn left on Riverway, indicated by two large red walls on your left hand side. Continue on Riverway until you reach the hotel.
Other transportation options from the airport:
- Taxi Service: Approximately $60 each way
- Shuttle Service: Approximately $24 one way per person (Super Shuttle 1-800-258-3826)
- Limo Service: Approximately $70 (arrange with concierge)
FROM WILLIAM P. HOBBY AIRPORT (approximately 25 minutes)
I-45 North to Loop 610 West (becomes 610 North); Exit Memorial/Woodway. Turn left at Woodway and proceed two blocks. Turn left on Riverway, indicated by large red wall.
- Taxi Service: Approximately $53 each way
Shuttle Service: Approximately $19 one way per person
- DIRECTIONS FROM THE NORTH – DALLAS/FORT WORTH
Take I-45 South to 610 West. Take 610 West to 610 South. Exit Woodway. At the traffic light turn right. Proceed 1/4 mile. Hotel entrance is on the left (watch for 2 large red stucco walls).
- DIRECTIONS FROM THE SOUTH – CORPUS CHRISTI
Take Highway 59 North to Loop 610 North. Exit Woodway. Turn left at the traffic light and proceed 1/4 mile. Hotel entrance is on the left (watch for 2 large red stucco walls).
- DIRECTIONS FROM THE EAST – BEAUMONT, TX AND BATON ROUGE, LA
Take I-10 West 2nd 610 South exit (approx. 20 miles past 1st exit). Take 610 South to Woodway. Turn right at the traffic light. Proceed 1/4 mile. Hotel entrance is on the left (watch for 2 large red stucco walls).
- DIRECTIONS FROM THE WEST – SAN ANTONIO
Take I-10 East to Loop 610 South. Take 610 South to Woodway. Exit on Woodway. Turn right at the traffic light. Proceed for 1/4 mile. Hotel entrance is on the left (watch for 2 large red stucco walls).
- DIRECTIONS FROM GALVESTON
Take I-45 North to 610 West. Take 610 West to 610 North. Exit on Woodway. Turn left at the traffic light. Proceed for 1/4 mile. The hotel entrance is on the left (watch for 2 large red stucco walls).
- DIRECTIONS FROM AUSTIN
Take 290 East to 610 South. Take 610 South exit Woodway. Turn right at the traffic light. The hotel entrance is on the left (watch for 2 large red stucco walls).
PARKING RATES (All rates are plus tax)
Overnight Guest Valet Parking: $27
Overnight Guest Self Parking: $17
Daily (Visitor) Valet Parking: $16/Car
Daily (Visitor) Self Parking:
0-2 Hours – $10
2-8 Hours – $13
Daily Max – $17
Saturday, March 1st 2014:
5:30 p.m. – Poolside Reception for Saturday arrivals-beverages/hors d’oeuvres.
- Exhibit Hall open for 8 uninterrupted hours
- Exhibit Hall security
- Door prize contribution recognized over the public address system.
- Listing in Conference program if contract is in on time.
Sunday, March 2nd 2014:
8:30 a.m. – 3:30 p.m. Attendee/Exhibitor/Sponsor Registration
12:00 noon – Tradeshow Setup
5:00 p.m. – 9:00 p.m. – Tradeshow Hours.
Monday, March 3rd 2014:
5:00 p.m. – 9:00 p.m. – Tradeshow Hours
Tuesday, 4th 2014:
7:30 a.m. – 12:00 noon – Tradeshow Breakdown – Sign-up for 2015 State Conference to be held in Frisco, Texas at the Embassy Suites.
Unique Dining at the Omni Houston Hotel
It’s difficult to say what you’ll savor more – the cuisine or the atmosphere at our restaurant, café or bar. One thing is certain, you won’t be disappointed.
NOÉ GRILL and NOÉ Bar
Enjoy a signature fine dining experience. NOÉ offers a sustainable menu with globally inspired cuisine featuring Pan Asia undertones. NOÉ GRILL Details
Café on the Green
Café on the Green is a quintessential American Bistro offering an enchanting view of the meadow.
Monday – Friday (6:30 a.m. – 3:00 p.m.) Art of Breakfast Buffet open until 10:30 a.m.
Saturday (7:00 a.m. – 3:00 p.m.) Art of Breakfast Buffet open until 11:00 a.m.
Sunday (7:00 a.m. – 3:00 p.m.) Art of Breakfast Buffet open until 2:00 p.m.
Sunday Brunch: Sunday 11:00 a.m. – 2:00 p.m.
Chic, urban bar open Friday and Saturday 8:00 pm – 2:00 am. Black Swan Details
Guest Room Dining
24-hour guest room dining is available if you choose to dine in the privacy of your room.
Available weekends 12 p.m. – 6 p.m. on a seasonal basis.
Morsel’s Gift Shop:
Monday – Friday – 6:00 a.m. – 10:00 p.m.
Saturday & Sunday – 7:00 a.m. – 10:00 p.m.
Exhibitors fee will be refunded, less a 20% service charge prior to February 5th, 2014. No refunds will be granted after February 5th, 2014.
Electrical Service Information:
Contact Jaime Valdivia – Omni Houston – Galleria
Office Phone – 713-624-4809
Office Fax – 713-624-4841
Shipping/Drayage (Or to Freeman)
Shipping/Drayage Materials and products large in size and weight that are shipped in advance of the Conference MUST be arranged with: Freeman
Please include Texas High School State Athletic Directors Association and company name on all pieces.
Spaces are assigned after careful review of vendor products and services. Consideration is given to the separation of similar products and services. However, with a large number of duplications of like companies this is not always possible. Booth assignments cannot be made far in advance of the Conference so as to accommodate all registrants.
Identification badges should be worn by all company booth attendants. Names of representatives should be submitted on contract, typed or printed legibly.
Report upon arrival for your packet containing name badges, conference program, schedule and letter of welcome. You will be given your Booth number at registration.
Exhibitors are not permitted to erect displays or other materials on their booth that would obscure the view of adjoining booths. The front area of each booth must remain clear of obstructions. No display element in this area may exceed 4’6” in height. Traffic aisle must be kept clear in conformance with fire code.
Special needs Vendors having need for specialized equipment, tables, etc. should consult directly with the Omni – Amy Sena – 713-624-4864 Their representatives will be present Wednesday during set-up and Thursday morning in the Hall.
Contract & Program info SHOULD BE RETURNED TO Marmion Dambrino, Exhibits Chair as directed.
Conference Program Book Advertising
The Conference Program Book is an 8 1/2” x 11” publication. All ads are printed in high gloss black and white with color options for the cover pages. These programs are distributed to all Athletic Directors in attendance as well as to all exhibitors who are all listed with appropriate contact information in the booklet.
|Centerfold (2 Full Pages)||$ 1195||$ 1295|
|Outside Back Cover||$ 895||$ 995|
|Inside Front Cover||$ 795||$ 895|
|Inside Back Cover||$ 695||$ 795|
|Full Page||$ 550|
|1/2 Page||$ 350|
|1/4 Page||$ 250|
|1/8 Page||$ 175|
All ads should be camera ready in order to obtain the best results. Business cards, letter- heads, or logos may be submitted, but additional charges may apply. We are producing a quality product, and therefore, want all ads to meet that requirement.
A check for the full amount made out to the THSADA must be sent along with the artwork for your ad. Ads will not be included in the program unless submitted with payment prior to February 22, 2013 on a first come/first serve basis.
Send all correspondence to:
Field Turf-Benny Carter Memorial Golf Tournament. – Tuesday, March, March 4th, 2014
For Exhibitor/Sponsor information regarding the Field Turf-Benny Carter Memorial Golf Tournament, contact: